Executive Personal Assistant to Managing Director

Join Thong Thye Siang Sdn Bhd as an Executive Personal Assistant to the Managing Director in the vibrant heart of Canggu, Bali, Indonesia. This is a unique opportunity to provide high-level administrative and operational support to a dynamic leader in a fast-paced, international business environment. You will be the backbone of the Managing Director's operations, ensuring seamless execution of strategic initiatives and maintaining the highest standards of professionalism and efficiency.

As an Executive Personal Assistant, you will play a pivotal role in supporting the Managing Director's daily activities, including but not limited to, managing schedules, coordinating travel arrangements, handling communications, and assisting with high-level meetings. You will be responsible for maintaining the Managing Director's calendar, ensuring all appointments are booked and confirmed, and providing timely updates on all activities. Additionally, you will be expected to assist with the preparation of reports, presentations, and other materials, ensuring they are accurate, concise, and delivered on time.

📋 Tanggung Jawab Pekerjaan

• Manage the Managing Director's schedule, including booking and confirming appointments, and providing timely updates on all activities.
• Coordinate and arrange travel, accommodation, and other logistics for the Managing Director, ensuring all arrangements are made in accordance with company policies and procedures.
• Handle and manage incoming and outgoing communications, including emails, phone calls, and meetings, ensuring all correspondence is professional, timely, and accurate.
• Assist with the preparation of reports, presentations, and other materials, ensuring they are accurate, concise, and delivered on time.
• Provide administrative support for high-level meetings, including preparing agendas, taking minutes, and distributing materials.
• Assist with the management of the Managing Director's office, including maintaining a clean and organized workspace, and ensuring all office equipment and supplies are in working order.
• Maintain and update the Managing Director's contact database, ensuring all information is accurate and up-to-date.
• Assist with the management of the Managing Director's personal and professional development, including coordinating training and development opportunities.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in a similar role, preferably in an international business environment.
• Proven track record of providing high-level administrative and operational support to senior executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships at all levels.
• Proficiency in English, both written and spoken, is essential.
• Familiarity with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of international business practices and protocols is a plus.

🛠️ Keahlian

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